Job Description
Join Goodwin’s Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team – all business professionals at the firm – you’ll collaborate with colleagues from varied backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do.
Here, we’re not just supporting a law firm; we’re partnering with attorneys and clients to deliver cutting-edge solutions in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we’re proud to have been recognised as the “Best Business Team” by The American Lawyer.
This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward-thinking peers.
As a Senior Billing Administrator, you will be responsible for coordinating billing requirements across various partners, secretaries, and their clients. This role involves managing billing processes, services, and procedures to ensure accurate and timely entry into the firm’s billing system, while consistently delivering a high level of customer service.
What You Will Do:
Invoice Preparation
Order, prepare, and distribute pre-bills for assigned billing partners/accounts.
Transmit electronic billing (“eBilling”); assess and improve eBilling processes and procedures as needed.
Record and maintain accurate phase, task, and billing codes.
Prepare, produce, and finalize invoices for assigned accounts.
Assist with complex or on-demand billing (manual and electronic).
Communicate directly with billing partners to resolve billing-related issues.
Maintain and follow up on unallocated funds.
Reprint and distribute posted invoices as needed.
Generate ad hoc reports upon request.
Support billing overflow from other offices as necessary.
Update billing addresses and payer information as required.
Client/Attorney Requirements
Coordinate special client billing requests with the Billing Manager.
Collaborate with the Rate Operations and Billing Compliance teams to implement special rate arrangements.
Respond promptly to Client Accounting emails and help line inquiries.
Assist in preparing client and attorney analyses as needed.
Address revised invoice balances as client issues arise.
Prepare client audit reports.
Maintain client/matter information in coordination with the Billing Compliance team.
Work with collection coordinators on accounts receivable issues.
Coordinate with the Conflicts Department for new matter openings and record maintenance.
Who You Are:
3–5 years of experience in a professional services environment; law firm billing experience preferred.
Familiarity with financial/billing software and Finance/Accounting operations; experience with Aderant Expert preferred.
Experience with electronic billing platforms; BillBlast experience is a plus.
Strong understanding and application of billing department policies and procedures.
Professional and tactful communication across all levels of the firm.
High level of customer service in a fast-paced environment.
Ability to manage a high volume of tasks with attention to detail and effective prioritization.
Proficiency in Microsoft Office; strong Excel skills preferred.
#LI-MS1
Benefits and More
At Goodwin, you will discover your next career opportunity with a rewarding compensation package and comprehensive benefits, including:
Health, dental, and vision insurance
Life and disability insurance
Retirement & Savings Plan
Emergency back-up child and adult care
Paid vacation, sick time off, and holidays
Professional development and career advancement opportunities
Employee recognition and reward programs
Employee wellness and assistance programs
Employee discounts and perks
Join Goodwin’s Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team – all business professionals at the firm – you’ll collaborate with colleagues from varied backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do.
Here, we’re not just supporting a law firm; we’re partnering with attorneys and clients to deliver cutting-edge solutions in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we’re proud to have been recognised as the “Best Business Team” by The American Lawyer.
This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward-thinking peers.
As a Senior Billing Administrator, you will be responsible for coordinating billing requirements across various partners, secretaries, and their clients. This role involves managing billing processes, services, and procedures to ensure accurate and timely entry into the firm’s billing system, while consistently delivering a high level of customer service.
What You Will Do:
Invoice Preparation
Order, prepare, and distribute pre-bills for assigned billing partners/accounts.
Transmit electronic billing (“eBilling”); assess and improve eBilling processes and procedures as needed.
Record and maintain accurate phase, task, and billing codes.
Prepare, produce, and finalize invoices for assigned accounts.
Assist with complex or on-demand billing (manual and electronic).
Communicate directly with billing partners to resolve billing-related issues.
Maintain and follow up on unallocated funds.
Reprint and distribute posted invoices as needed.
Generate ad hoc reports upon request.
Support billing overflow from other offices as necessary.
Update billing addresses and payer information as required.
Client/Attorney Requirements
Coordinate special client billing requests with the Billing Manager.
Collaborate with the Rate Operations and Billing Compliance teams to implement special rate arrangements.
Respond promptly to Client Accounting emails and help line inquiries.
Assist in preparing client and attorney analyses as needed.
Address revised invoice balances as client issues arise.
Prepare client audit reports.
Maintain client/matter information in coordination with the Billing Compliance team.
Work with collection coordinators on accounts receivable issues.
Coordinate with the Conflicts Department for new matter openings and record maintenance.
Who You Are:
3–5 years of experience in a professional services environment; law firm billing experience preferred.
Familiarity with financial/billing software and Finance/Accounting operations; experience with Aderant Expert preferred.
Experience with electronic billing platforms; BillBlast experience is a plus.
Strong understanding and application of billing department policies and procedures.
Professional and tactful communication across all levels of the firm.
High level of customer service in a fast-paced environment.
Ability to manage a high volume of tasks with attention to detail and effective prioritization.
Proficiency in Microsoft Office; strong Excel skills preferred.
#LI-MS1
Benefits and More
At Goodwin, you will discover your next career opportunity with a rewarding compensation package and comprehensive benefits, including:
Health, dental, and vision insurance
Life and disability insurance
Retirement & Savings Plan
Emergency back-up child and adult care
Paid vacation, sick time off, and holidays
Professional development and career advancement opportunities
Employee recognition and reward programs
Employee wellness and assistance programs
Employee discounts and perks
About Goodwin Procter
At Goodwin, we partner with our clients to practice law with integrity, ingenuity, agility and ambition. Our 1,600+ lawyers across 13 locations in the United States, Europe and Asia excel at complex transactions, high-stakes litigation and world-class advisory services in the technology, life sciences, real estate, private equity, and financial industries. Our unique combination of deep experience serving both the innovators and investors in a rapidly changing, technology-driven economy sets us apart.