Job#: 3043745

Job Description:

Position Summary

We are seeking an experienced Administrative Assistant to provide high-level clerical and administrative support in a fast-paced office environment. This role is responsible for ensuring smooth day-to-day operations through effective office management, customer service, data management, scheduling coordination, and administrative support.

• Provide advanced administrative and clerical support to leadership and staff.
• Manage incoming and outgoing mail, packages, and deliveries, ensuring accurate and timely distribution.
• Maintain and update records, databases, spreadsheets, and other documentation with a high degree of accuracy.
• Organize and maintain filing systems, records, and office documentation, both electronic and physical.
• Perform routine office tasks such as scanning, photocopying, filing, and document management.
• Greet and assist visitors, clients, and guests in a professional and welcoming manner.
• Answer and direct incoming calls, responding to inquiries and providing information as needed.
• Coordinate calendars, meetings, appointments, and office events.
• Monitor and order office supplies, maintain inventory levels, and support overall office operations.
• Assist with special projects and other administrative duties as assigned.
• Maintain confidentiality while handling sensitive information and documentation.

• High school diploma or equivalent required; additional administrative or business coursework preferred.
• Several years of administrative, clerical, or office support experience.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Excellent verbal and written communication skills.
• Demonstrated attention to detail and commitment to accuracy.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Ability to work independently and exercise sound judgment in a professional office environment.
• Strong customer service and interpersonal skills.

• Experience supporting multiple departments, managers, or executives.
• Experience with records management, data entry, and office operations.
• Knowledge of administrative best practices and modern office technologies.

This position offers an opportunity to play a key role in supporting daily business operations while providing exceptional administrative service to internal and external stakeholders.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.

VEVRAA Federal Contractor.
We request Priority Protected Veteran & Disabled Referrals for all of our locations within the state.