What We Can Achieve Together:

The Executive Coordinator to Hawai‘i and Palmyra Business Unit Executive Director provides direct support as an executive team member and may also support other senior managers, serving as a key partner in managing priorities, advancing initiatives, and strengthening organizational effectiveness across the Hawai‘i and Palmyra Business Unit.

The role elevates beyond traditional administrative support to proactively shape how the Executive Director’s time, leadership forums, and key engagements are structured and managed, aligning day‑to‑day operations with business unit priorities. The Executive Coordinator ensures that executive time, team processes, and communications are deliberately organized to maximize impact.

Working in close partnership with senior leadership, this position supports the effectiveness of the Executive Team and Hawai‘i Management Team by helping ensure strong coordination, clear alignment, and consistent follow‑through on priorities and decisions. The Executive Coordinator also supports engagement with the Board of Trustees and other key stakeholders, contributing to well-prepared, high-quality interactions.

This role serves as an operational integrator across leadership priorities, identifying opportunities to improve workflows, address coordination challenges, and enhance execution. It requires sound judgment, discretion, and the ability to act independently and, at times, on behalf of the executive to maintain momentum on critical initiatives.

This position will be based in Honolulu and be expected to be in the office at least one time per week, sometimes more at certain times to support events and in-person meetings.

ESSENTIAL FUNCTIONS

The Executive Coordinator will perform a variety of high-level administrative tasks, which may include budget preparation, domestic and international travel arrangements, meeting logistics, reporting and tracking information, and scheduling. They will create, oversee, and work to consistently improve communications to all members within the Hawai‘i and Palmyra Business Unit’s scope and beyond. They may provide operational support to the executive, such as recruiting and other HR support, creating/submitting financial and technical reports, and analyzing key data to ensure efficient management. The Executive Coordinator will provide guidance in satisfying requirements based on extensive knowledge of policies and procedures. They will manage operational program guidelines and modify processes to achieve results, improve workflow, and solve problems. They will provide advice, recommendations, and training related to needs of the Executive Director. They must have advanced knowledge of the systems and resources utilized by the program in order to provide support. The Executive Coordinator will work in close cooperation with senior managers, staff, trustees, and donors, as well as customers, vendors and business relations. They will manage diverse tasks, analyze situations, evaluate alternatives, project outcomes, and implement solutions in order to improve effectiveness.

RESPONSIBILITIES & SCOPE

• Maintain accountability for priorities supporting the Executive Director and leadership team, ensuring alignment between executive time, leadership team processes, and Hawaiʻi and Palmyra Business Unit (BU) strategic goals;
• Act independently and, at times, in the Executive Director’s stead, exercising sound judgment to identify, prioritize, and resolve complex operational and coordination challenges;
• In partnership with the Director of Culture & Operations and senior staff, support the implementation of leadership team processes, rhythms, and initiatives, ensuring effective execution and follow-through on Executive Team and Hawaiʻi Management Team priorities;
• Develop, coordinate, and implement initiatives that improve executive operations, leadership team effectiveness, and cross-functional alignment within the BU;
• Ensure programmatic commitments, Conservancy policies and procedures, financial standards, and legal requirements are met and managed for compliance; decisions may bind the organization financially or legally.
• Support and manage Board of Trustees, emeritus trustees, and external stakeholder engagement processes, including coordination of materials, logistics, and follow‑through to maintain consistent, high-quality interactions;
• Assist with the development of and work within a budget; negotiate and contract with vendors in support of meetings, retreats, travel, and operational needs;
• Maintain confidentiality of frequently sensitive and emotionally charged information, exercising discretion in all interactions with leadership, trustees, staff, donors, and partners;
• Manage and implement multiple concurrent projects and priorities, including leadership meetings, retreats, and cross-cutting initiatives; set timelines, track progress, and ensure accountability for outcomes;
• Identify opportunities to improve workflows and operating practices at the executive and leadership team level; implement solutions that enhance coordination, efficiency, and clarity across teams;
• May manage or participate in complex negotiations related to vendors, logistics, and operational activities;
• May supervise one or more administrative or professional staff, including training and professional development;
• Travel occasionally, working long and flexible hours, as needed to support leadership meetings, Board engagement, retreats, and key organizational events;
• Work is diversified and may not always fall under established practices and guidelines; the role requires adaptability, problem-solving, and comfort working in ambiguous situations;
• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

We’re Looking for You:

Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work That You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with strong experience in leading a diverse, multi-disciplinary team.

We are seeking a thoughtful, highly organized professional who brings both precision and care to supporting executive leadership. The ideal candidate is a strong communicator and collaborator who can anticipate needs, manage competing priorities, and help keep teams aligned and moving forward. They are detail-oriented yet able to see the bigger picture, and they take pride in creating well-coordinated, high-quality work. This is an exciting opportunity for someone who is inspired by our mission and wants to play a key role in helping leaders and teams succeed.

What You’ll Bring:

• Bachelor’s degree and 5 years related experience or equivalent combination, including 2 years providing direct administrative support to a senior manager.

• Experience managing and implementing multiple projects.

• Experience negotiating agreements.

• Experience supervising staff, interns, and/or volunteers.

• Experience with current technology in relevant field.

• Experience working with a wide range of people, such as board of directors, donors, volunteers, and/or all levels of staff.

• Experience working with cross-functional teams.

Desired Qualifications:

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
• Professional work experience and relationships in Hawai'i.
• Ability to manage and implement complex processes and diverse activities.
• Ability to work in partnership with others in a collaborative role.
• Advanced knowledge in current and evolving technology utilized by program.
• Demonstrated ability to conceive and write creatively for various audiences.
• Proficiency in interpreting guidelines and manipulating, analyzing, and interpreting data.
• Strong organization, planning, and problem-solving skills.
• Successful experience implementing strategic program goals.

Application Instructions:

Please note that the application period ends at 12:00 am Eastern Daylight Time on the due date listed. For applicants in Hawaii Standard Time, please plan to submit your application by 5:59pm the day before.

Although cover letters are not required, we appreciate and will consider a letter explaining your interest in this position and our organization. (You can upload the cover letter in the same location as your resume.)

Internal applicants (TNC employees) must apply through Workday via the Jobs Hub.

This position requires a valid driver's license and compliance with TNC’s Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." To learn more about the Auto Safety Program, visit the Auto Safety information page. Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.

Salary Information:

The starting pay range for a candidate selected for this position is generally within the range of $82,700 –$88,500 (Honolulu). Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's qualifications, specific skills, and experience.

Who We Are:

The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our mission and guided by our values, which include respect for all people, communities, and cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s many reasons to love life inside TNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging and that their unique contributions to our mission are valued. In addition to the requirements in our job postings, we recognize that people come with talent and experiences outside of a job and consider each applicant’s unique experience. Please apply – we’d love to hear from you. To quote a popular saying at TNC, “you’ll join for the mission, and stay for the people.”

What We Bring:

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!

TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our Benefits and Perks here.

We’re proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

Our recruiting process includes a rolling interview process to ensure we engage applicants in a timely manner. This means we may review applications in the order in which they are received. Once a strong candidate pool is identified, the role will be unposted. The timeline may vary depending on the expressed interest in the role, so we highly encourage candidates to apply as soon as possible.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy's background screening process.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to [email protected] with Request for Accommodation in the subject line.

VEVRAA Federal Contractor.
We request Priority Protected Veteran & Disabled Referrals for all of our locations within the state.