ABOUT THE DEPARTMENT
The Department of European Sculpture and Decorative Arts (ESDA) is responsible for more than sixty thousand works forming The Met's expansive and historically significant collection of European sculpture and decorative arts. These objects, made for and by Europeans, reflect the artistic innovations, stylistic developments, global commerce, cultural exchanges, and collecting practices in Europe from the late fifteenth through the early twentieth centuries.
GENERAL STATEMENT OF RESPONSIBILITES & DUTIES:
As the Coordinator of Friends Group, you will play an integral role in executing and coordinating the daily tasks necessary for the smooth operations of the Department. You are responsible for the programming, coordination, and growth of the Department's Friends Groups: the Friends of ESDA and Wrightsman Fellows. You will also support the needs of ESDA's Visiting Committee and provide administrative support for the Department. This role requires you to be in the office, Monday through Friday, 9 am to 5 pm.
PRIMARY RESPONSIBILITIES & DUTIES:
Draft correspondence related to all events, recruitment, and inquiries as point-person for members of the Friends of ESDA, Wrightsman Fellows, and ESDA's Visiting Committee.
Coordinate the Annual Wrightsman Fellows Evening and Wrightsman Fellows Collection Visit, and approximately 5-10 programs for the Friends of ESDA per year. This includes catering, décor, guardianship, managing guest list and invitations via MailChimp, coordinating presenters and acknowledgements.
Plan annual events calendar, including dates, times, locations, topics and speakers
Track and manage all active and lapsed memberships and facilitate annual renewals for members
Plan and coordinate content for all membership communications including annual newsletter, calendars, brochures, event invitations, memos, and e-blasts; compile and edit copy; coordinate with Design Department and Print Services Department via the Museum's Workday platforms as needed
Coordinate annual Visiting Committee Meetings, which requires management of logistics, including drafting and facilitating all invitations and tracking guest lists; coordinating handouts and curatorial presentations; coordinating display and installation of artworks and labels on view; securing the location or other artwork viewing location; coordinating the technology set-up required
Coordinate special events and luncheons for major donors to the Department
Draft and facilitate donor correspondence with Development Office, Director's Office, Department Curator-in-Charge, and Senior Administrator
Assist and coordinate special exhibition openings, special programs, luncheons, workshops, and conferences with relevant departments
Assist with and maintain department donor files and archives
Oversee Department's General Department Administration/Front Office communications, including maintaining Department's email subscriber list and generate Department announcements and newsletters
Assist with departmental Instagram account and website
Facilitate private group tours with Curators
Assist with all public queries regarding the collection and exhibitions
Assist with day-to-day office maintenance and administrative tasks, as needed
Other related duties as assigned
EDUCATION AND EXPERIENCE
Bachelor's degree or equivalent experience
2 years of administrative, coordinator and/or special events experience
Computer proficiency: Microsoft Suite (Word, Excel, PowerPoint) and Outlook
Excellent attention to detail, organization, timeliness, and communication
Experience managing and executing multiple projects with competing deadlines
Experience in development/fundraising, managing donor/patron groups, and running special events
COMPENSATION RANGE:
Pay Range: $32.00 - $33.00 / Hourly
The advertised pay scale reflects the good faith minimum and maximum salary range for this role. The advertised pay scale is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate's experience, education, special licensing or qualifications, and other factors.
