Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

Job Summary:

• Provide and coordinate daily operation of office. Responsible for composing routine correspondence, coordinating meetings, managing work order system, invoice coding and maintaining records, preparing vendor contracts, and assist in various administrative functions; such as, preparing and mailing documents, distributing packages and updating tenant information and lease files. Perform other duties as assigned, some of which may be essential to the job.

Responsibilities:

General Office Duties

• Answer management phones and assist with Tenant needs
• Greet visitors, notify appropriate personnel of arrival, and direct same to designated location.
• Maintain office equipment; such as, copier, telephones, etc.
• Receive and distribute mail on a daily basis, and process overnight packages as needed
• Maintain inventory of office supplies and breakroom supplies
• Maintain, order and track janitorial supplies
• Prepare bi-weekly staff meeting agenda and write meeting minutes
• Maintain and update internal documents; such as, staff directory, tenant contact information, tenant and staff emergency contact lists, tenant handbook, etc.
• Draft correspondence and tenant announcements as necessary

Tenant Services Duties

• Manage the work order system (Workspace)
• Facilitate building access for vendors by working with engineering and management
• Serve as backup to security for access card administration and distribution
• Assist the PA and SPM with tenant relations as necessary, including but not limited to special events, lunches, blood drives, fire drills, etc.
• Responsible for promoting and coordination of the property recycling program as needed
• Maintain and file current Insurance Certificates for each tenant and vendor Order/Maintain all building signage – order door signs/directory strips for all new move-ins and other miscellaneous signage as needed
• Maintain tenant tracking lists
• Assist Security with lost and found recovery process, overnight parking requests, coordinate access badge deliveries, circulate security alerts, and manage pass down log
• Assist the PA and SPM with tenant move ins/outs

Lease Administration

• Establish and maintain all tenant lease files and vendor service contract files
• Prepare and file lease abstracts for all new leases and amendments
• Responsible for producing tenant anniversary gifts to be delivered as necessary

Accounting

• Responsible for accounts payable, organize and code invoices in Workspace daily
• Utilize Job Cost module in Workspace to track Capital invoices.
• Responsible for issuing purchase orders, tracking and assigning the PO’s to invoices as they are processed for payment, and closing them out once invoice has been paid/check has been cut
• Assist with closing out billable work orders once tenant has been billed

Desired Competency, Experience and Skill:

• Minimum of a high school education, Associates, B.A. or B.S. college degree preferred
• Minimum of 1-year previous commercial real estate experience preferred
• Possess a professional demeanor and excellent interpersonal skills (written and verbal)
• Have access to reliable transportation and maintain a valid driver’s license
• Computer literate and be proficient on MS Outlook, Word, Excel and Power Point
• Must be physically capable of walking, ascending and descending stairs, and occasionally lift boxes of reasonable sizes

Additional Comments
Must be able to work independently and organize individual workflow, as well as assist in the workflow of Supervisor upon request. Accuracy required with generation of reports and correspondence, and compliance with company policies and procedures.

About Lincoln Property Company

Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 150 million square feet of development since its inception in 1965 and has another $20 billion currently under construction or in the pipeline. For more information, visit: www.lpc.com.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

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