SHIFT:

Seeking Breakthrough Makers

Children's Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.

At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care-and your career.

CHOP's Commitment to Diversity, Equity, and Inclusion

CHOP is committed to building an inclusive culture where employees feel a sense of belonging, connection, and community within their workplace. We are a team dedicated to fostering an environment that allows for all to be their authentic selves. We are focused on attracting, cultivating, and retaining diverse talent who can help us deliver on our mission to be a world leader in the advancement of healthcare for children.

We strongly encourage all candidates of diverse backgrounds and lived experiences to apply.


A Brief Overview
This role will coordinate the non-financial aspects of sponsored projects administration for assigned Division(s), Department(s), and Program(s).

This role will also provide proactive guidance and support to faculty and staff in preparing and submitting all types of proposals to federal and non-profit sponsors. Large and complex proposals and high-profile proposals will be overseen by a SPO III and/or SPO manager. Coordinate proposal negotiation, acceptance, and post-award administrative matters. Maintain a strong customer-service oriented environment. Implement policies and standard operating procedures to ensure compliance with sponsor rules and regulations. With oversight, manage portfolio of small department or division(s).

What you will do

• Coordinate and ensure thorough and timely management of the non-financial aspects of sponsored projects administration for assigned Divisions, Departments, and Programs:
• For assigned team, may coordinate such items as Just in Time information, biographical sketches, and progress reports.
• Take lead on internal application process.
• Liaise with business operations in establishing Commons IDs, links to organization, profiles, systems access, etc.
• Train investigators and staff on use of internal pre-award system(s).
• Serves as a guide and support for both faculty and staff in grant and contract management.
• Communicates proactively with faculty, staff, and other about management issues and ensure information flow is fully transparent, open, and timely.
• Disseminates information on changes in NIH and other sponsor forms, guidelines, requirements, rules, etc.
• Assists in development of resources to aid faculty and staff in responding to RFPs and other pre-award related topics.
• Under supervision and with guidance, manage proposal negotiation, acceptance, and post-award administrative matters.
• Manage progress report process in conjunction with SPO or for assigned portfolio(s).
• Manage Just in Time process for assigned portfolios.
• Work closely with Pre-Award staff, department staff, and investigators in processing required documentation and obtaining institution approval.
• Other duties as assigned.

Education Qualifications

• Bachelor's Degree Required
• Bachelor's Degree accounting, finance, business administration, or related field Preferred

Experience Qualifications

• At least one (1) year business, finance, project or related experience. Required
• At least three (3) years business, finance, project or related experience. Preferred
• financial management of grants Preferred
• managing NIH grants and other sponsored projects funding Preferred

Skills and Abilities

• Basic knowledge of principles of grantsmanship/contract management and sponsor proposal and award policies and procedures (particularly those of the NIH)
• Basic knowledge of pre-award databases
• Basic knowledge of grant management systems
• Advanced proficiency with office software (Microsoft Office) including word processing and spreadsheet software (Word, Excel)
• Solid analytical and problem-solving skills essential
• Solid verbal and written communication skills due to interaction with faculty, Department Heads, and regulatory agencies
• Strong customer-service skills with ability to find and implement creative, compliant solutions to satisfy customer needs
• Ability, especially under pressure, to be professional, courteous, and tactful in dealing with faculty, administrative staff, and funding agency contacts
• Ability to, with supervision, establish clear priorities and multi-task in a high-volume setting responsive to externally generated deadlines
• Ability to work with moderate direction and guidance within a service-team environment
• Ability to meet multiple deadlines in a fast-paced academic environment
• Ability to distil complex compliance issues so that they are understandable to lay audiences

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must be fully vaccinated against COVID-19 and receive an annual influenza vaccine. Learn more.

Employees may request exemptions for valid religious and medical reasons. Start dates may be delayed until candidates are immunized or exemption requests are reviewed.

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