Planned Parenthood is the nation's leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation's largest provider of sex education. With more than 600 health centers across the country, Planned Parenthood organizations serve all patients with care and compassion, with respect, and without judgment, striving to create equitable access to health care. Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions. We do all this because we care passionately about helping people lead healthier lives.
Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates operating health centers across the U.S. Planned Parenthood Action Fund is an independent, nonpartisan, not-for-profit membership organization formed as the advocacy and political arm of Planned Parenthood Federation of America. The Action Fund engages in educational, advocacy, and electoral activity, including grassroots organizing, legislative advocacy, and voter education.
Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (PPAF) seek a knowledgeable and experienced Procurement & Contracts Specialist, Finance. This job reports to the Interim Director, Procurement in the procurement department within the Finance division of PPFA. The procurement department negotiates costs and prepares contracts to ensure that PPFA acquires the goods and services critical to achieving its mission in a timely and cost-effective manner.
Purpose:
The Procurement & Contracts Specialist manages and negotiates contracts with suppliers and clients and provides contractual support to stakeholders across the organization. They should be familiar with the Procurement process, legal terminology, and contractual agreements, and have a background in contract administration. The role aims to protect the organization's interests, facilitate smooth contract execution, and support strategic objectives.
Delivery:
* Review, draft, and negotiate contractual agreements, including but not limited to, non-disclosure agreements, service agreements, and independent contractor agreements, and determine when requisitions based on guidance provided can go directly to terms and conditions purchase orders; this may be done independently or for more complex agreements with subject matter experts from the Office of the General Counsel.
* Ensure contract compliance with legal requirements and company policies
* Review vendor and subcontractor contracts and provide recommendations to stakeholders
* Manage contract change requests, amendments, and extensions
* Maintain accurate contract records and documentation
* Research regulations to ensure contracts are updated and in compliance with laws
* Oversee procurement activities for Planned Parenthood, ensuring compliance with organization policies and procedures
Engagement:
* Coordinate with the Office of the Chief Financial Officer to ensure financial aspects of contracts are managed effectively
* Liaise with the Office of the General Counsel to ensure all contracts comply with legal standards and regulations
* Support various divisions across the organization by providing expertise in contract drafting, review, and management to ensure the successful delivery and implementation of contract terms.
* Collaborate with internal stakeholders, including department heads, project managers, and legal advisors, to understand and fulfill contractual needs.
* Collaborate with other departments to identify areas for continuous improvement of the contracting process.
* Serve as the main liaison with external business partners
* Manage vendor relationships and monitor performance to ensure quality and timely delivery of goods and services
* Engage with suppliers, and clients to negotiate terms, conditions, and pricing that align with organizational objectives
* Work with AP to ensure timely delivery of payments to vendors
Knowledge, Skills, and Abilities (KSAs):
* Bachelor's degree in Business preferred
* Minimum of 3-5 years of experience in contract administration or a related field
* In-depth knowledge of contract laws and regulations
* Strong analytical and problem-solving skills
* Excellent oral and written communication and negotiation skills
* Ability to work collaboratively with cross-functional teams but also independently to complete work as assigned
* Attention to detail and accuracy in contract management
* Familiarity with procurement processes and project management methodologies
* Proficient in Microsoft Office Suite and Coupa spend management system or other similar Procure-To-Pay system
* Strong organizational, analytical, and problem-solving skills
* Commitment to diversity, equity, and inclusion, particularly surrounding race equity
* A deep commitment to Planned Parenthood's mission of promoting Sexual and Reproductive Health
Travel: as needed
Total offer package to include generous vacation + sick leave + paid holidays, individual/family provided medical, dental and vision benefits effective day 1, life insurance, short/long term disability, paid family leave and 401k. We also offer voluntary opt-in for Flexible Spending Account (FSA) and Transportation/Commuter accounts.
We value a truly diverse workforce and a culture of inclusivity and belonging. Our goal is to attract qualified candidates and encourage applications from all individuals without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. We're committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.
PPFA participates in the E-Verify program and is an Equal Opportunity Employer.
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*PDN-HR
Roles that are denoted as NYC, DC, or both will work a hybrid schedule and are expected to work in their assigned PPFA office a minimum 2 days per week unless the role is denoted as onsite, which requires working onsite full time or 5 days per week.