Aquent Studios at Novartis is a custom-built agency partnership that provides scalability with world class talent to Novartis' in-house Materials Approval Process team. This collaboration creates exciting opportunities to work with Aquent Studios at one of the most admired pharmaceutical companies in the world.

This is a Salaried Consultant position and includes medical, dental, vision benefits, 401k w/match and PTO (vacation, holidays, sick time)

This is a unique opportunity for a competent, passionate, and experienced Managing Editor to join our creative studio dedicated to supporting our Novartis client.

• 6-10+ years editing experience within a pharmaceutical company, studio/agency environment or medical publishing company

• Minimum 2 years management experience required

This is a unique opportunity for a competent and passionate experienced editor with team management and operational/process experience to join our creative studio, dedicated to supporting our Novartis client.

The Managing Editor is responsible for helping set policy, procedure, and mentoring other editors under the guidance of the Managing Director.

They are responsible for content quality and must have a solid working knowledge of grammar, punctuation, and composition in providing clarity and flow.

The managing editor contributes to a successful review process through meticulous annotating of resources in adherence with compliance, style guidelines standards and in accordance with AMA style The Managing Editor is committed to making things better, with an eye on continuous workflow improvements to improve the quality of the work and efficiencies in the process without risking quality.

They are always working along with the Managing Director to make things better, for the client, quality of the work and for the team.

While copy editing skills are critical to this role, the ideal candidate will also possess a strong understanding of Pharmaceutical promotional materials and/or non-promotional materials and product labels.

They are leads, always willing to jump in and help mentor the team as needed.

Responsibilities include:

• Day-to-day management/mentoring and helping to train new team members on processes and procedures.

• Manage Launch and Label Update schedules and adherence to launch/label update agreements

• Oversee team members workloads as well as brand and project workflows

• Provide editorial guidance and oversight to entire editorial team

• Reassign work on an as needed basis to help balance jobs amongst editors

• Attend MAP meetings if necessary; ensures editorial presence in meetings

• Ensure and review meeting summaries are completed post-MAP meeting

• Offers guidance to help editors resolve issues (from style to grammar)

• Work closely with client leadership, keeping them informed, aware and updated on all editorial matters

• Intervenes with client stakeholders (CAPEs and Sr. Specialists) when necessary

• Works to ensure harmonization occurs across the department (Pharma, Onc, Nonpromo)

• Escalates issue(s) to the Managing Director when process isn't followed or if non-compliance is suspected

• Manage Editorial PTO, Sick, Holiday time, etc...

• Ensure adherence to WPDs and Guidance Documents

• Foster creative thinking/solutioning, innovation, and ideas for Editorial

• Monitor and address online Editorial team concerns expressed in platforms (ie, Teams, meetings)

• Escalate potential issues and work with the MD and Aquent leadership to create solutions for continuous improvement.

• Ensure all content adheres to brand, company, and AMA guidelines.

• Drive compliance with company and brand style guides.

• Working knowledge preferably Aprimo or Veeva and understanding or ability to quickly learn how to complete tasks in the workflow system.

• Participate in on-site and/or live review meetings and interactions requiring in person contact, when needed

• Ability to make decisions and understand when to escalate issues appropriately to the right decision maker.

• Use proofreading, grammar, and punctuation to provide quality output

• Ability to work with autonomy

• Remain relevant by keeping abreast of all guidelines and standards

• Contribute to efficiencies by being proficient with electronic and online editing and review tools

• Proficient with Adobe Acrobat and Commenting Tools

• Functions as brand advocate and subject matter expert

• Nurtures accountability, responsibility, & ownership among editors

• Builds trust within brands and with all editors

• Collaborates across the department to increase communication

• Oversees hot sheets, (ie, are notes being used, timelines being met, voting order adhered to?)

Skills and experience needed:

• BA or BS degree in English or Communications

• 6-10+ years editing experience within a pharmaceutical company, studio/agency environment or medical publishing company

• Extensive experience and knowledge of AMA style guide is a must

• Experience reviewing materials using an electronic approval system such as Aprimo or Veeva

• Working knowledge of FDA guidance on pharmaceutical advertising

• Meticulous attention to detail

• Team-oriented and willing to mentor fellow team members

• Strong focus on process and the ability to suggest changes for continuous workflow improvement

Aquent Studios is a global creative studio that delivers scale, speed and efficiency to the world's most recognized brands.  We create the work that matters the most to them-work that has a real impact on their business. As an Aquent Studio team member, you'll have the opportunity to engage with the largest and most influential companies in the world, solving design challenges and extending their brands across tactic types and platforms, including digital design, UI/UX, video, motion, content, print design, web development, and more. If you want to do work that matters in a collaborative setting that values ingenuity and personal growth, you have found the right place!