Job Details

Description

Adapt Integrated Health Care is currently recruiting for full time Legal Records Specialist to join their team!

We Offer:

• 100% paid premiums for full family medical insurance
• Waiver cash option
• Dental and Vision insurance available
• Generous sick and vacation time accrual rates, accrued time rolls over year-to-year
• 5% 401k employer contribution
• Life insurance policy
• Employee Assistance Program

TheLegal Records Specialist will provide coordination of all incoming subpoenas and all external paper records and the process of their digitization. Operates as agency's point of contact for community partners involved in the legal records process, including paralegals, District Attorneys, Judges, and other officers of the court. This role will provide support for incoming medical records requests as needed.

Primary Responsibilities:

• Management of all subpoenas including review for appropriateness, coordination of records for court.
• Coordination, instruction, and support of all Adapt employees involved in the court process.
• Communication and collaborating with attorneys and court officers.
• Act as agency point of contact for process servers, ensuring secure receipt and follow up on subpoenas.
• Control and storage of all legal documents in compliance with regulatory requirements.
• Act as legal record custodian for all subpoena duces tecum, including court appearances.
• Work in collaboration with Compliance to develop policies and procedures related to subpoenas, legal appearances and legal records custodian duties.
• Analyze, monitor, and complete record requests and coordinate quarterly statistics
• Conduct regular paper records surveys and coordinate paper record digitizing.
• Work in collaboration with Privacy Officer in development and implementation and monitoring of HIPAA privacy policies.
• Manage amendment of records process.
• Act as site notary public
• Develop training using multiple methodologies including written, oral, audio/video tools.
• Process HIM Records as needed.
• Perform Record Audits and Monitoring on a scheduled basis.

Qualifications

Required Qualifications:

• Associates degree in legal or office management
• At least (1) year office experience, or any equivalent combination of training and experience.
• Two to five years of experience in Health Information Management and/or legal processing.

Come join our team and make a difference in the lives of others! For more information on our organization, please visit our website at www.adaptoregon.org.

Adapt Integrated Health Care is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our clientele. For anyone needing assistance or accommodation with Adapt's application process, please reach out to our team at careers@adaptoregon.org or by calling (541) 672-2691 and asking for our Human Resources department.

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