Allied Universal Janitorial Services is uniquely capable and personally committed to delivering exceptional janitorial services. We offer medical, dental and vision coverage, life insurance, retirement plan, employee assistance programs, company discounts, perks and more for most full-time janitorial jobs!

We pride ourselves on fostering a promote from within culture.

The Janitorial HR Coordinator is the primary contact for branch management for all general human resources questions, benefit issues, orientation, resolution of payroll discrepancies and interpretation of human resources policies and procedures. Under direction of the Branch Manager with a dotted line to the Human Resources Manager/Director, this hands-on position is responsible for branch-level human resources administration. Also supports the Regional Vice President, Service/Division Managers and Operations Managers.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES: Those duties necessary to meet the minimum requirements of the position. Other duties may be assigned:

Provides day to day general Human Resource support to branch employees and branch management staff, elevating questions and issues to appropriate corporate level R. team as needed.
Conducts new employee orientation sessions, including application state required guard license training, Livescan fingerprinting, guard card processing, and all new hire paperwork processing.
Creates and maintains employee personnel, medical, and benefit files; maintains branch I-9 files in accordance with company policies and legal
Assists Corporate Human Resources with the annual open enrollment process; provides first-line answers to benefit related questions, or working with Corporate benefits to identify answers for employees as
Oversees administration of company uniform program, including sizing, issuance of uniforms, timely return of uniforms, assistance with replacements, and maintaining all paper and electronic files associated with the program
Assists with the workers' compensation claims management, issuing and obtaining claim paperwork, collecting statements, and coordinating with Corporate Human Resources on doctor's notes and return to work programs
Receives initial notices from employees and supervisors for leave of absence requests/needs and coordinates with Corporate LOA department to provide initial information, and oversee flow of related paperwork
Manages all employee WinTeam data entry, including new hire set up and personnel data Coordinates with Payroll to ensure changes are completed properly and responds to questions as needed
Prepares and processes documents for employees; manages "No Hours" review and dispositioning of employees with assistance from Operations
Receives inquiries from outside vendor on unemployment claims, utilizing online tools, to provide timely responses
Processes weekly reports for Corporate HR
Conducts HR audits on a monthly basis
Coordinates employee relations programs under direction from Corporate Human Resources
Assists with various administrative duties as assigned by the Branch management team, and Human Resources Director or Regional Vice President

QUALIFICATIONS: To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or experience required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Minimum high school diploma or equivalent Some college education or business classes desirable
One to two years Human Resource experience preferred
Must be Bilingual in Spanish and English
Must possess the ability to work independently with little supervision
Excellent verbal and written communication skills; research ability; and mathematical skills. Ability to clearly read, write and speak English required
Proven excellent customer service skills and ability to be flexible, a team player and interface professionally with all levels of internal and external
High level of proficiency with Microsoft Word, Excel, PowerPoint, and computer data entry
Excellent organizational skills; detail
Strong interpersonal and communication skills, team player

Allied Universal is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have any questions regarding Equal Employment Opportunity, Affirmative Action, Diversity and Inclusion, have difficulty using the online system and require an alternate method to apply, or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.