Yamaha has an excellent opportunity for an Executive Assistant to join our Finance team in Marietta, GA. The Executive Assistant will be responsible for providing personalized administrative support to the President and VPs in a professional and timely manner. They will work one-to-one with the executives on a wide variety of matters. Must be flexible to meet the demands of our growing organization.
What you’ll be doing:
- Key point of contact between the President and internal/external associates and clients.
- Maintain a master corporate calendar of all the President's conferences, meetings, all-hands events, holidays and vacations.
- Remind President of daily schedule while coordinating last minute requests to adjust schedule at President's direction.
- Anticipate and plan for President's needs for travel preferences, meeting locations, meeting times and presence in a meeting (for note taking).
- Arrange and coordinate executive travel, hotel, and dining arrangements.
- Complete Executive's expense reports, process invoices and manage Corporate Purchase Card expenses.
- Handle request, feedback, and queries as quickly as possible.
- Take meeting notes and minutes accurately and distribute as necessary.
- Perform other duties as assigned.
What you’ll need to be successful:
- Bachelor’s degree in relevant field of study required.
- 10+ years as a Senior or Executive Administrative Assistant, 5-7 years of increasing relevant work experience and responsibilities or combination of education and experience/responsibilities.
- CEA or similar certification preferred
- Type 75-85 wpm and shorthand of 80-95 wpm.
- Advance skill with MS office suite (Word, Excel, PowerPoint, Teams).
- Excellent written and verbal communication skills.
- Knowledge of filing and record systems, standard office routine and practices.
- Ability to provide superior customer service.
- Keen memory, accuracy, preciseness, attention to detail and good judgement on job priorities.
- Confidentiality a must have skill.
- Ability to handle complex projects and difficult situations.
- Ability to travel as needed.
Don’t meet every single requirement? Studies have shown that women and underrepresented minorities are less likely to apply to jobs unless they meet every single qualification. At Yamaha, we understand that talent comes in various forms, as such we are dedicated to building a diverse, inclusive, and authentic workplace. If you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles!
What’s in it for you:
- 401(k) and Profit Sharing
- Fertility Benefits
- 37.5-hour workweek
- Medical, Dental, Vision
- Life and AD&D Insurance
- Wellness Program
- Short-Term Disability Coverage (for hourly roles)
- Long-Term Disability
- Student Debt Repayment Benefits
- Ability to borrow Yamaha product
Reports to: Department Manager
Yamaha Motor Corporation, USA is proud to be an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability or any other status protected by federal, state, or local law. We celebrate diversity and are committed to creating an inclusive environment for all employees.
