EXECUTIVE ASSISTANT

Richmond, VA

The Virginia Economic Development Partnership (VEDP) is seeking an Executive Assistant to provide complex, strategic executive-level support to the Vice President of Marketing & Communications. This position will support the division Vice President with day-to-day operations, play an important role in financial management, organize office operations, and have the ability to thrive in a fast-paced, high-demand environment.

Responsibilities:

• Assist Vice President with division operations:
  • manage Vice President’s calendar
  • handle email correspondence
  • assist with preparing and maintaining documentation, databases, and lists
  • create agendas, take notes, and draft meeting minutes
  • manage logistics for meetings
• Assist with management of division budget, including preparation of annual budget and tracking expenses
• Support procurement of complex contracts and process vendor payments
• Assist with travel arrangements for Vice President
• Process expense reports for division staff
• Ensure compliance with agency policies and procedures
• Serve as office manager to the division: ordering office supplies, troubleshooting facilities issues, organizing off-site meetings, etc.
• Coordinate staff onboarding by scheduling training meetings and ensuring staff have appropriate materials and equipment

Skills:

• Strong communication skills (verbal and written)
• Demonstrated organizational and project management skills
• Demonstrated ability to adapt to new technology and acquire new skills
• Ability to be flexible and adaptable in response to changing work priorities
• Individual initiative and proactivity, as well as collaborative approach to work
• Strong problem-solving skills
• Exceptional attention to detail
• Familiarity with budgets and procurement
• Exceptional grammar, punctuation, and proofreading skills
• Ability to maintain strict confidentiality and professionalism
• Knowledge of the public service sector and state and local government preferred

Experience:

• Extensive administrative experience in an executive environment
• Experience using Microsoft Office suite

Being authorized to work in the U.S. is a precondition of employment. VEDP uses the E-Verify system and does not provide sponsorship. A valid Virginia driver’s license is required. All candidates must apply through our website https://www.vedp.org/careers. Salary minimum: $55,000, Application deadline: Open Until Filled.

VEDP is an Equal Opportunity Employer. All applicants are considered for employment without regard to race, sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, genetics, or against otherwise qualified individuals with disabilities. It is VEDP’s intent that its employment and personnel policies and practices conform to all applicable federal, state, and local laws and regulations regarding non-discrimination and affirmative action. Applicants requiring more information or requiring assistance may contact VEDP Human Resources at 1-804-545-5634 or vedphr@VEDP.org. TDD 1-800-828-1120.