Position Overview
The CVM Identity Registrar is responsible for the comprehensive management of Tiffany's artwork collection, encompassing inventory control, logistics, installation, and financial tracking. The position oversees maintaining accurate records of artwork location, both current and planned, ensuring compliance with audit requirements. Responsibilities also include coordinating all artwork shipments, managing vendor relationships, and forecasting timelines based on international regulations. Furthermore, this role creates installation documentation and diagrams, collaborating with local markets and vendors. Finally, the position maintains financial records, tracks value changes, and assists with insurance assessments, providing reporting to Tiffany finance and LVMH. This ensures the preservation, security, and accurate financial reflection of Tiffany's valuable art assets.
Key Accountabilities
Inventory Management:
- Oversee and maintain all artwork inventory.
- Update and maintain accurate artwork locations.
- Enter new artwork information as needed.
- Keep track of all planned installation locations for artworks.
- Document all physical location information, both current and future, in compliance with audit requirements.
- Partner with Tiffany storage vendors to perform quarterly inventory reconciliations.
Logistics Management:
- Initiate and track all artwork shipping logistics.
- Partner with Tiffany shipping vendors to set up and track all artwork shipments.
- Manage and update an accurate tracker of all current and future shipping dates.
- Maintain and document all shipping invoices and expenses.
- Forecast and build shipment timelines based on various international regulations and requirements.
Installation & Documentation:
- Create and document all artwork layout and installation documents.
- Keep accurate and up-to-date artwork layout diagrams.
- Create installation guidelines and elevations for all artwork installations to share with local markets and installation vendors.
- Liaise with Tiffany install vendors to assess any issues or concerns that may arise.
Tracking & Reporting:
- Maintain all artwork financial tracking documents.
- Work with current and future financial documents to update Tiffany artwork collection records in compliance with audit requirements.
- Assist in tracking overall value change and assessments for artwork insurance coverage with reporting provided to Tiffany finance and LVMH.
Qualifications
Required:
- Must have previous experience in artwork inventory management
- Previous experience in a gallery, auction house or other art world setting preferred
- Must have knowledge of domestic and international art shipping and logistics
- Have basic knowledge of proper artwork handling and install methods
- Organization and information accuracy is essential
- Must be proactive and engaged and open to collaboration
- Must be able to multi-task and work in a fast paced and changing day to day environment
Preferred:
- Knowledge Photoshop is preferred
- Previous experience working with architecture elevations/plans
- Work in CAD or other 3d rendering programs
The hourly rate for this position ranges from $35.00-45.00. The rate of pay offered will be dependent upon candidates’ relevant skills and experience.
