How to Apply
- A cover letter and resume are required for consideration for this position. The cover letter should be included in the same document as your resume and should specifically address your interest in this position and highlight related skills and experience.
- The Ford School is committed to providing a positive and inclusive work environment. This includes providing employees with flexible work opportunities. This position will generally be expected to work in the office 4-5 days per week during the academic year, with opportunities for seasonal flexibility after an introductory period.
Job Summary
The Gerald R. Ford School of Public Policy is looking for someone to provide administrative, study abroad, and event planning support for the International Policy Center (IPC), a Ford School hub for international policy research and experiential learning. You will support the work of IPC and its faculty affiliates and our student-facing global engagement activities. You will report to IPC's Assistant Director.
The Ford School is one of the nation's foremost policy schools, housed at one of the world's great public universities. We lead research that illuminates public policy challenges and opportunities, educate future policy leaders and analysts, and work with policymakers to inform and improve local, state, national, and international policies. Our dedication to the public good is grounded in our core values and inseparable from our commitment to diversity, equity, and inclusion. To learn more about the Ford School, read About Us.This is a part-time (32.5 hours per week) position. The schedule is 6.5 hours per day Monday-Friday, with occasional early evenings and/or weekends to cover events and conferences and the possibility to request a flexible work arrangement after an initial onboarding period. The administrative assistant may request unpaid summer leave for up to six weeks between mid-June and early August.
Why Work at Michigan?
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
- Generous time off
- A retirement plan that provides two-for-one matching contributions with immediate vesting
- Many choices for comprehensive health insurance
- Life insurance
- Long-term disability coverage
- Flexible spending accounts for healthcare and dependent care expenses
- Paid parental leave
Responsibilities*
Administrative Support:
- Provide administrative support for IPC's operations. Answer calls and email inquiries, handle mail, photocopying, routing materials, ordering and monitoring supplies and expenditures; process transactions, including travel and hosting expense reports and credit card reconciliations; track documents and calendars; draft correspondence for University of Michigan faculty, conference participants and researchers; maintain and archive files; and coordinate travel and hosting arrangements for visitors.
- Help monitor monthly expenses; consult with the Business Office on appropriate procurement, reimbursement and reconciliation procedures for a variety of payments (student trips, small faculty research grants, faculty foreign travel expense reports).
- Manage spreadsheets and databases, draft invites for distinguished speakers, cultivate and maintain relationships with offices of these speakers and help secure the speakers.
- Assist the IPC Director and IPC Assistant Director in planning new initiatives and projects and conducting marketing and outreach.
Study Abroad & Events Coordination/Outreach Support:
- Serve as travel administrator for Ford School study abroad courses (e.g., coordinate group travel arrangements).
- Plan and manage IPC's major events and conferences. Track budgets and prepare conference materials, locate and reserve meeting space, negotiate and confirm vendors, coordinate with facilities and IT staff, process reimbursements, provide final accounting, etc.
- Provide hands-on event support and overall coordination of event logistics, including invitations, RSVPs and registrations, room reservations, travel and lodging arrangements, agendas, meeting materials and packets, promotional materials, meals and refreshments, audio/visual solution coordination, and expense reimbursements.
- Contribute writing/editing to IPC outreach materials, including newsletters and web pages.
Required Qualifications*
- An associate's degree or an equivalent combination of education and experience.
- 2+ years of relevant administrative, travel planning and event management experience.
- Excellent organizational and communication skills, including the ability and commitment to working with a diverse community of students, faculty, staff, and visitors of the Ford School and the University of Michigan.
- Demonstrated attention to detail and the ability to manage multiple tasks under minimal supervision.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.