Environmental Affairs and Sustainability Administrative Assistant

JOB SUMMARY

This position reports to the Director of Environmental Affairs and Sustainability.  This organization is a highly motivated team of professionals that engage in federal policy, stewardship, sustainability, governance, reporting, strategy and permitting.  The team focuses on environmental areas including climate, air, land, water, and natural resources. 

JOB REQUIREMENTS

• Must a have minimum of 2 years professional experience as an Administrative Assistant. Ideal candidates will have 5+ years of experience.
• Excellent written and verbal communication skills are required
• Previous secretarial/administrative work experience performed at a high level of proficiency in traditional office skills is required
• Proficiency in Microsoft Office Word and Outlook is required
• Proficiency in other Microsoft applications (such as Sharepoint) and in Southern Company systems is strongly desired (Oracle, Scott, Cool Compliance, etc.). Must be able to learn them quickly if no direct experience.
• Excellent planning and organizational skills
• Experience in budgeting procedures and understanding of financial concepts desired
• High School Diploma or Equivalent preferred. College experience or degree desired

JOB RESPONSIBILITIES

• Be consistently available to meet departmental support needs
• Manage calendar, including meeting and travel arrangements
• Perform timekeeping administration
• Key contact for department
• Perform budget management task (Preparation, research, and reconciliation)
• Manage telephone coverage and mail distribution for department
• Support meeting planning
• Prepare agenda; handle all meeting arrangements
• Expense and P-Card statement management
• Prepare and maintain records
• Manage check requests and invoice processing for department
• Keep copiers, printers, and fax machines functional and stocked with paper
• Coordinate with Building Operations on requests for moves, etc.
• Maintain supply room order/accessibility
• Find solutions for copying, wireless equipment, office space, interview planning, gifts/flowers/food, office supplies, teleconference calls, catering, drinks or refreshments, etc.
• Regularly communicate with other administrative support team mates to ensure effective coverage