Accounting Support Specialist

Southern Company is seeking a detail-oriented and highly motivated Accounting Support Specialist to join our dynamic accounting team. The Accounting Support Specialist will be responsible for providing administrative and accounting support to ensure efficient operation of the department. This role involves a variety of accounting tasks including data entry and assisting with financial reporting. 

Job Requirements  

• Must have a high school diploma       
• Minimum 3 -5 years of experience providing administrative support in the Accounting 
• Must be proficient in Microsoft Office

 Specific assignments include: 

• File State of Florida Documentary Stamp Tax Return each month and maintain file of payments and support documentation for audit purposes
• Send out requests for lobbying information to SCS, SNC, GPC, and SCG executives and outside consultants and follow up to make sure all responses are received in a timely manner 
• Prepare expense reports, check requests, certified mail receipts, FedEx, etc.
• Pay department invoices through Oracle
• Prepare purchase orders, as needed
• Submit W-9 forms as requested
• Maintain Checkpoint Learning licenses for the AFT organization
• Schedule meetings, catering, and travel arrangements
• Will be responsible for reviewing quarterly changes within the company’s organizational structure
• Will be responsible for approving timecards and other time keeping functions
• Update Federal disclosure forms in the Corptax database management system 
• Update federal tax return statements and other tax forms which are not included in Corptax
• Pull accounts payable invoices to support lobbying and miscellaneous expenses included in the tax return
• Assist in the preparation of special reports, projects, and filings (amended tax returns, Power Point, etc.)
• Manage off-site records storage and create inventory reports using the OmniRim records tracking database system 
• Sort, distribute, and process mail for department
• Handle internal and external phone calls and e-mails requesting assistance and information.  Direct calls and requests to the appropriate individual
• Create and maintain a simple but effective filing system
• Send old tax returns and work papers to storage.  Maintain department file room 
• Help ensure office equipment is maintained and repaired as needed 
• Provide various other support to department, as needed