A full-time, on-campus, benefits-eligible position that reports directly to the Engineering Business Manager. The individual works independently, using discretion and judgment, to prioritize and handle financial projects that impact the School, with numerous and often overlapping priorities and deadlines. The individual also serves as a liaison with Finance Shared Service Center personnel and other department staff and faculty. This position will serve as the main point of contact for purchasing for all departments in the School of Engineering. This position will collaborate with individuals from the engineering departments and the Engineering Dean’s Office to ensure all purchases and acquisitions are obtained within university policies and procedures, evaluate budgetary obligations and adjust funding sources as necessary.

Job Description

Purchasing – 90%

• Serve as point of contact with engineering faculty, staff, and students for explaining and applying university and KUCR requirements and policies for ordering.
• Will coordinate purchasing activities, including travel, with department staff by reviewing and evaluating the request to determine the best method while ensuring the most cost-effective method is used with KUCR, KUEA, and State funds.
• Will resolve problems with vendors regarding product availability, delivery or order status and damaged goods.
• Communicate with department accounting staff and/or the Engineering Business Manager to ensure that funds are available for the purchase and that the proper information is provided to SSC to complete the order when necessary.
• Attend meetings to keep informed of current and new purchasing policies and procedures and communicating any changes to faculty, staff, and students.

Tracking & Monitoring – 5%

• Assist departments or Engineering Business Manager with running monthly and end of the year budget reports.
• Assist departments or Engineering Business Manager with tracking and monitoring purchases.
• Will reconcile orders and resolve any problems pertaining to orders monthly and for year-end processes.

Other Duties as assigned – 5% Position Requirements This position is required to work on-campus.

Required Qualifications

• Bachelor’s degree in Accounting, Business Administration or related field OR High School Diploma/GED and three (3) years of relevant experience.
• Excellent communication skills and attention to detail as evidenced by work history and application materials submitted.
• Excellent computer skills in a PC/Windows environment including MS Word and MS Excel as demonstrated by application materials and previous experience.

Preferred Qualifications

• Experience using a financial ERP (Enterprise Resource Planning System), such as Oracle Financials (FITC), Concur, etc, as evidenced by application materials.
• Prior work experience requiring analytical and problem-solving skills, as demonstrated by employment history.
• Knowledge of the University of Kansas and/or State of Kansas purchasing policies and financial management programs, as demonstrated by work history.

Contact Information to Applicants - Heather Abernathy habernathy@ku.edu

Additional Candidate Instruction

• A complete application includes:
• Resume or curriculum vitae Cover letter addressing how the required and, if applicable, preferred qualifications are met.
• Contact information of 3 professional references.
• Initial review begins on 11/22/24.
• To ensure consideration, please apply no later than 11/21/24.
• Advertised Salary Range - Minimum $42,000 or commensurate with experience
• Application Review Begins 02-Jan-2025
• Anticipated Start Date20-Jan-2025
• Primary Campus University of Kansas Lawrence Campus
• Work Schedule M-F 8-5
• Work Location Assignment On-Site

Disclaimer - The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY.