Job Description Summary:

The National Academies of Sciences, Engineering and Medicine (the National Academies) is the nation’s leading independent voice on many crucial issues facing society, health policy, climate change, artificial intelligence, economic priorities, education, science policy, and diversity, equity and inclusion. The National Academies gives government leaders and the nation the highest quality advice on a growing range of pressing scientific, engineering and health care issues. Over 1,000 professionals help lead the work of over 5,000 volunteers to coalesce the best thinking of the American scientific community.

As part of an increasing emphasis on strategic integrated communications, The Office of the Chief Communications Officer (OCCO) is recruiting for a communications Associate to support the Division on Earth and Life Studies (DELS) and the Division on Engineering and Physical Sciences (DEPS). DELS and DEPS are two of seven program units of the National Academies. DELS conducts activities on a range of topics grounded in the natural sciences, including climate and extreme weather, agriculture, environmental health, ecology, natural resource management, geography, and biotechnology. Topics covered in DEPS range from national security and intelligence, computing, information technology, energy and sustainability, and space, aeronautics, physics, and astronomy. While the main focus of your work will be in DELS and DEPS, you may have the opportunity for special projects in any of the other 5 NASEM program units. https://www.nationalacademies.org/about/organization.

Under general supervision, the communications associate:
• Coordinates internal and external communication activities for projects, programs, events, and related efforts.
• Collaborates with staff on communication and dissemination strategies.
• Compiles and prepares material for dissemination through the National Academies email marketing and social media channels and on the division’s website.
• Assists in the development, design, and implementation of outreach and communication projects, using various media such as print, electronic, video, and web-based products.
• Produces online products for targeted audiences and the general public.
Job has a strong project coordination component, requiring scheduling and tracking of multiple promotional activities across multiple divisional units.

This is a professional role, with a dual report structure to the senior communications positions in both DEPS and DELS. It is not primarily a clerical or administrative support role. Job offers opportunities to use independent judgment as needed.

Job Description:

ESSENTIAL JOB DUTIES:
1. Assists in the design and implementation of the unit’s outreach and communication activities and dissemination of related information of National Academies’ publications, events, and activities. Provides assistance and input to staff on communication and dissemination plans. Collaborates with staff to identify target audiences and appropriate vehicles for reaching those audiences.
2. Participates in the production of electronic newsletters and other web-based and email outreach tools. Tracks and schedules promotional outreach for multiple divisional activities on email marketing channels. Assists in developing and improving the use of those channels to achieve communications goals.
3. Assists in social media outreach. Develops social media posts including visual elements. Assists in the scheduling of posts. Assists in developing and improving the use of those channels to achieve communications goals.
4. Researches and drafts materials, articles, web content and other digital products for outreach. Coordinates or collaborates with staff as needed to update web content.
5. Investigates new resources/outlets for communicating the activities of the unit. Participates in networking activities and other publicity events. Identifies and develops collaborative activities with professional groups.
6. Participates in the establishment of guidelines and formats for communication materials.
7. Assists in the coordination of the work of vendors and contractors in producing and publishing materials and alternative products for dissemination, e.g., videos, and other interactive and virtual products and for freelance writing assignments.
8. May represent the unit at events, exhibits, and meetings. Promotes meetings and events and sets up exhibit booths. Coordinates shipping, installation, and de-installation of items, as necessary. Handles logistics for these activities and provides on-site coordination during activities. Organizes volunteer participation in activities.
9. May assist in the collection of metrics and analytics. Develops, updates, and maintains related project management tools.

NONESSENTIAL JOB DUTIES
• Related duties and special projects as assigned.

JOB SPECIFICATIONS
Required Knowledge, Skills, and Abilities: Strong writing skills essential. Ability to operate with appreciable latitude for independent judgment and action. Ability to solve problems of some variety and complexity. Ability to work successfully in a team environment. Experience working in complex environments with a high degree of organizational effectiveness. Ability to develop effective working relationships with co-workers, employees in other National Academies’ departments, and external customers. Excellent interpersonal skills. Excellent communication skills with a proven ability to effectively interact with all levels of employees. Familiarity with best practices in social media and email marketing is desired. Experience with PPT presentation development and Asana project management tool a plus.
Minimum Education/Training Requirements: Bachelor’s Degree in Communications or related field, or equivalent knowledge.
Minimum Experience: One year of related professional experience.
Physical Capabilities: Ability to work at a computer for extended periods of time. Ability to access exhibition spaces.
Required Licenses, Certification or Registration: None.
Supervisory Responsibilities/Controls: Reports to supervisor/manager. Sets objectives with supervisor.

Compensation Range: The National Academies of Sciences, Engineering, and Medicine support equity, fairness, and transparency in our compensation programs. An estimated compensation range for this position is $56,410 - $70,510. Compensation offered to the selected candidate will be based on the candidate’s relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters. Note it is not typical for a candidate to be hired at the higher end of the range. This is a benefits-eligible position. Our Benefits Plan offers competitive and comprehensive benefit options, including medical, dental and vision insurance, life insurance, disability coverage, retirement and savings benefits, leave benefits such as paid holidays and paid personal leave, transportation subsidies, and education assistance. For more information, please click here.

Work Environment: Hybrid Office/Telecommute environment with the ability to work remotely up to 50% of the time, with occasional travel between National Academies’ facilities and to off-site meeting/sponsor locations. In accordance with the National Academies’ commitment to provide a safe and healthy workplace, all employees must be fully vaccinated against COVID-19, except as otherwise permitted under a reasonable accommodation for medical or religious reasons. Unless granted an accommodation, successful applicants will be required to confirm their vaccination status and proof of vaccination promptly upon beginning employment. Applicants needing accommodations should indicate this in their application; applicants will not be discriminated against in the hiring process on the basis of requesting an accommodation.

The National Academies’ Statement on Diversity and Inclusion:

To promote diversity and inclusion in the sciences, engineering, and medicine, we are committed to increasing the diversity of the National Academies’ staff, members, and volunteers to reflect the populations we serve. We pledge to cultivate an environment and culture that promotes inclusion and values respectful participation of all individuals who help advance the mission of the institution.
Equal Opportunity Employer:
It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that is consistent with equal employment, and does not discriminate on the basis of race, creed, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, medical condition for which a person has been rehabilitated or cured, marital status, family responsibilities, genetic information, political affiliation, personal appearance, matriculation, unemployment status, veteran status, or any other characteristic protected by applicable laws. It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.
Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.
The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units.

Job Family:

COMM

Employee Type:

Employee

Scheduled Weekly Hours:

37.5

City/State:

Washington, District of ColumbiaPDN-9e08ac19-3acc-43cb-852e-6eef8ce8c040