The base salary range for this position is dependent upon experience and location, ranging from $101,404‬ to $139,431

JOB SUMMARY:

• The Principal Analyst will manage financials pertaining to leases (building/land/equipment), and operating budget for Work Place Services for the Building Asset Management
• The Principal Analyst will manage the Corporate Plane budget for the CEO office
• This includes but not limited to control the actuals and commitments, request new AOs in SAP, allocate budget, create the purchase requisitions (PR), support vendors/landlords, process the invoices in SAP, etc...
• Understand and manage and lead the various aspects in Global SAP to report accurate financial information to the BAM Analytics Management Team
• He/she will work with Operations, Projects, and the CEO office pilot captain and become the primary contact with the vendors to control all the administrative work required to complete PR, PO, invoices, setting up new vendors, etc...
• The Principal Analyst will be responsible for creating new Metrics through modeling and complex analysis to determine appropriate KPIs for the BAM Building Analytics
• He/she will be responsible for ensuring all department metrics are completed monthly by Analytics team, review for accuracy and communicate monthly results to BAM Building Analytics Management team.
• The Principal Analyst will prepare, improve, and manage the BAM Budget for leases, Work Place Services and the corporate plane within Building Asset Management
• He/she will control and manage the associated BAM budgets monthly.
• The Principal Analyst will coordinate budget activities within the Building Asset Management Department, be responsible for collecting all the metrics, populating the templates, preparing the reports, perform complex study, trends, and analysis.
• He/she will coordinate the first conclusion and report conclusions to Building Analytics Management.
• The Principal Analyst will be the liaison with other responsible departments to effectively perform task.
• That means to become the liaison with other departments like, Procurement, Budget and Performance, Control, Centralized Leasing, Pilots, etc.
• The Principal Analyst will be a support for the BAM Building Analytics Management with any administrative tasks required.

MAJOR ROLES AND RESPONSIBILITIES:

• Reports to the Sr. Manager / Manager of BAM - Building Analytics Area.
• Controls, defines and tracks the budgets for BAM – Building Analytics Area and if it is necessary propose actions to keep actuals within budget.
  • The primary lead to collect all budgetary data from team analysts and prepare budgets for the BAM - Building Analytics Area
  • Controls Actuals and commitments
  • Find budget for the Operation / Projects / Leases
• Manage SAP for all Operating Companies
  • Management of Invoices
  • Create the Purchase requisitions (PR) and Purchase Orders (PO)
  • VIM processing
  • Control of actuals and commitment
  • Provide SAP training across BAM and General Services as required
• Operations
  • Operational reporting for expenses by OPCO, Building, AO to capture actuals and monitor cost vs budget
  • Assist with creation of AOs
• Vendor Support (including negotiations)
  • Communicate POs to Vendors
  • Maintain Procurement tracker for all POs
  • Reconcile actuals: monthly/quarterly/annual as required and work with Vendor monthly communicating results and variances from plan identifying opportunities or changes in shifts to the market
  • Work with vendors on new contracts (i.e Cafeterias, Micro-markets, mail room vendor, office supply program)
• Management the administrative side of the BAM Budget, Actuals and Commitments
  • Prepare with the agreement of the BAM Building Analytics Management team the BAM Annual Budget for:
    • Right of Use (ROU) for leases
    • Operating budget for leases including intercompany, parking, Corporate Plane, and Work Place Services
  • Prepare and define the Revisions of the budget including LTO to the BAM Budget structure, including Budget Transfer Requests (BTRs)
  • Extract first conclusions for variance explanations.
• Liaison with any other department like
  • Budget and Performance; Management of the Variances of: Work Place Services, OPEX & CAPEX (ROU) for Leases,
  • Work with Control and Centralized leasing; ensuring leases are maintained in accordance with SAPRE requirements
  • Regulatory; provides rate case support
  • Legal; support Legal’s revisions to lease drafts
  • Other departments as deemed necessary
• Lease Support
  • Maintain all SAPRE transactions in conjunction with Energy Land Management
    • Process monthly landlord invoices via SAPRE
  • Lead the budget for all planning cycles for ROU; including creating financial models to assess ROU impact and Net Present Value (NPV) to determine Operating vs Financial lease
  • Process invoices related to Lease Administration MSA, parking contracts, brokers, and landlord rent and monthly Common Area Maintenance (CAM) payments
  • Lead with efforts pertaining to new leases, renewals and notifications
  • Lead efforts with Lease Administration MSA
  • Create of intercompany leases and work with legal
  • Work with Space Management team providing updates to new / existing leases
  • Maintain equipment contracts (24 postage meters) in SAPRE
• Manage Parking budget
  • Process monthly invoices via SAPRE or Purchase Authorization Order (PAO) to ensure employee parking benefit is ongoing
  • Parking reconciliations
  • Assess and maintain budget for parking is aligned with current head-count and future growth and or terminations
• Corporate Plane
  • Process weekly fuel invoices
  • Process subscriptions and other invoices related to Plane (sub-pilots, airport landing fees, etc..)
  • IBuy support for Corporate Plane maintenance
• Other support
  • Leads special projects as assigned
  • Maintain financial information (NBV) to support CAPEX Director’s plan
  • Leads process improvements and efficiencies
  • Assist/leads with other tasks as identified by BAM Team Management

JOB REQUIREMENTS:

Background & Experience required:

• Financial Bachelor’s degree (finance or accounting preferred) with minimum of eight (8+) years relevant experience required.
• Previous experience leading projects or processes relevant to financial role
• Minimum of four (4+) years of experience in managing SAP and (2+) years with SAPRE module or similar experience with ERP and Real Estate systems
• Equivalent combination of education and experience may be considered

Skills / Abilities:

• Leadership skills.
• Organizational skills
• Commitment. Ability to follow through and meet project deadlines and achieve the goals.
• Ability to work and lead peers to meet objectives
• Ability to Multi-task with changing priorities
• Advance reporting experience including knowledge of advanced excel skills (pivot tables, vlookups, sumifs and other complex formulas)
• Presentation and communication skills.
• Customer service skills.
• Flexibility and adaptation. Ability to drive and sustain change
• Ability to perform global benchmarking, estimate budgets and make cost benefits analyses.
• Financial skills. Ability to understand and solve financial problems
• Emotionally intelligent. Ability to deal with people, guiding them to a goal.
• Team player. Ability to work as a member of a team.

Competency requirements:

• Focus to achieve results
• Be agile
• Develop self & others
• Empower to grow
• Collaborate and Share
• Be a role model

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Mobility Information

Please note that any applicant who is not a citizen of the country of the vacancy will be subject to compliance with the applicable immigration requirements to legally work in that country

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