Investment Management firm in Battery Park, Manhattan is looking to hire a Temporary Administrative Assistant to support the office. General hours are 10:00 AM to 6:00 PM with flexibility for OT as needed. This will be in office 5 days.

Responsibilities:

General reception duties including registering and greeting guests, answering the mainline, directing guests to appropriate conference rooms, set up conference rooms.
Schedule and organize meetings - pro-actively address conflicts and exercise strong judgment based on priorities, seeking guidance as needed
Prepare and edit relevant materials for team, including Word Documents, and Excel Spreadsheets
Coordinate closely with team and other assistants to provide phone coverage and back-up assistance as needed
Perform other related general administrative tasks for executives as assigned and required
Use US Mail, FedEx, and other services to send and track priority mail

Qualifications:

Bachelor's Degree preferred and 2+ years of corporate office experience in a similar position
Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines
Ability to switch gears easily and demonstrate flexibility in different coverage assignments
Strong initiative and ownership of responsibilities - Must demonstrate a proactive, positive attitude towards given tasks, plan for potential issues and take appropriate action
Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact, and diplomacy
Superb written and verbal communication skills. Strong attention to detail when composing and proofing materials required
Experience supporting a group of executives in a corporate environment highly preferred
Team-oriented and collaborative attitude is a must
Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint. Must have concur experience
Working knowledge of office administrative procedures and operating standard office equipment
Experience in finance industry is a plus but not required

Compensation:

Up to $25/hr

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)