Accounts Payable Specialist

Bowling Green State University

Salary: Depends on Qualifications
Job Type: Full-Time
Division: Finance & Administration
Opening Date: 12/19/2024
Location: Main Campus (BG), OH
Job Number: BGSU00651
Department: Finance & Administration
Closing: 1/3/2025 11:59 PM Eastern

Summary

This position is responsible for processing all University and Foundation payments. Each payment is reviewed for compliance with University and Foundation policies. Incumbents will assign payments to appropriate federal tax reporting classifications and ensure compliance with accountable plan standards.

Essential Functions

Responsible for processing all University and Foundation payments, applying all payment procedures and policies to domestic and foreign vendor payments. Conducts a regular compliance review against international tax treaties, published policies and business process requirements.
Responsible for compiling and filing all federal (IRS) and state informational reporting to include independent contractor, royalty, rental and other payment information on both forms 1099MISC and 1099NEC. Must remain current on annual form and reporting changes issued by federal and state entities. Will plan, participate and execute necessary test scripts during periodic software updates. This position will compile and upload the electronic file via the IRS FIRE site as well as issue forms to all vendors and determine which copies are subject to local taxation.
Will process pay cycles in multiple pay formats (check, ACH, wire, EFT, etc) including verifying payment totals and transferring final batches to the appropriate financial institution. Will manage debit card program management on a regular rotation.
Will review and return or correct expense distributions or errors made at the campus budget administrator level. This position will be responsible for both identifying incorrect submissions across 259 department budget administrators as well as providing those budget administrators guidance as needed. This position will be responsible to training current and new budget administrators on BGSU procedures.
Generate annual audit payables schedule compilation for the BGSU University, WBGU, Foundation, Alumni Association, Centennial Properties, Single Use and NCAA Agreed Upon Procedures audits. Participate in the annual audit with regards to AP testing.
Will manage electronic travel and business expense reimbursement platform to include configuration, software updates, role changes, departmental changes, etc for all business units (BGSUN and BGFDN currently). New role set-up and workflow design are completed as needed.
Responsible for training all business administrator and end users to effectively use the electronic travel and business expense reimbursement platform and do so in compliance with applicable federal, state, University and Foundation laws, policies and guidelines. This individual will develop and maintain training materials and a digital library.
Other duties and responsibilities as assigned

Minimum Qualifications

The following Degree is required:

Bachelor's Degree. Degree must be conferred at time of application.

The following Experience is required:

1 year payment, vendor or customer management

Additional Information

Knowledge, Skills, Abilities

Excellent communication skills

Required Documents to Upload to Application: Cover Letter and Resume

Deadline to apply: January 3, 2025

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Bowling Green State University is an Affirmative Action/Equal Opportunity Educator and Employer . We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.

To apply, please visit https://www.schooljobs.com/careers/bgsu/jobs/4767057/accounts-payable-specialist

jeid-601206962f435044a646d48b0295c5cb